E.D.I (Electric Data Interchange)
In keeping with our strategic initiative to improve operating efficiency, Boot Barn is committed to utilizing EDI technology with its vendors. Boot Barn is currently utilizing EDI for PO issuance and will be exploring other technologies as they become available. Boot Barn strongly encourages the use of EDI, in an effort to convert manual processing of purchase orders, invoices, and advanced shipment notifications (ASN’s). EDI will reduce the potential for lost or inaccurate orders by offering us improved visibility and tracking of data flow.
As Boot Barn continues to grow and invests in information systems, it is vital that the data shared between our companies be 100% accurate. We depend on our automatic replenishment systems to create purchase orders and as we continue to implement EDI, our ordering process will become more efficient. In order to make the most of these investments and to continue to prosper, there can be no discrepancies between our purchase order and your invoice. In addition, the orders must be delivered on time, as specified, on the purchase orders.
As of December 2016, Boot Barn’s initiative is to gradually integrate those partner brands that have been utilizing our legacy service provider. Afterwards, we will look at vendor-partner relationships on a case-by-case basis and then all other seasonal and one-time vendors.
Currently, Boot Barn has partnered with ECUTOPIA for EDI services. They are able to offer several EDI solutions that fit the business and financial needs of our vendors.
We employ the use of:
- 810 – Electronic Invoicing – Inbound Invoicing to Boot Barn. Transaction triggered by Vendor 856 EDI.
- 850 – Purchase Orders – Outbound purchase order issuance from Boot Barn to Vendor.
- 856 – Ship Notice/Manifest
- 856 EDI ASN Guidelines
- Need to ensure that the ASN is sent during load tendering to last-mile carrier. A copy of the packing slip is attached to the email request.
- The ASN must comply with Boot Barn’s 856 4010 layout standards. All segments and fields are mandatory for a valid ASN.
- If a vendor’s ASN data is causing downstream re-work, such as problem receiving due to bad ASN data; a non-compliance chargeback will be applied.
- 856 EDI ASN Guidelines
To begin the implementation process for EDI, please contact:
Bryant Denzmore
POM/EDI Manager
949-453-4400 x 407
